Posted April 18, 2013
Recently, I talked about the #1 reason why people don't accomplish their goals: lack of genuine connection and commitment to them.
But once you've figured out what you really want to do, you still need a strategy for accomplishing it. Your goals are not going to get you anywhere if you don't actually do something about them. And not just anything—but the right things.
So here's a very straightforward, fail-proof goal setting template for achieving your goals. I say it's fail-proof not because error isn't possible (no one can predict the future or control all circumstances), but because if you follow this plan, you'll accomplish more than you would under any other plan you've been testing out.
1.) Focus on only 1-2 major goals. Seriously.
Now that you've figured out how you're spending time each week
, let's switch gears for a moment. Figure out what your one major
goal is this year. I have two major goals—one personal, one career-driven—but wouldn't advise choosing more than 1-2.
This is the hardest part for most people because choosing just one BIG goal to pursue requires extreme focus and connection to purpose.
But, it's really important that you stick to just 1-2 major goals. Goals to me are different than habit changes, which I wrote more about
on my blog. Your 1-2 goals should be so big that it would take an entire year to accomplish. If you were to accomplish only these 1-2 things, you'd feel like you had a very successful year.
- Lose 40 pounds
- Successfully launch a startup and drive $100k in revenue
- Get into a top graduate school
- Learn how to code and land a job as a front-end developer
- Save for and take a month-long trip to backpack through Southeast Asia
Based on what you really want to accomplish—where your deepest values, passions, and skills intersect—choose 1-2 goals to focus on for the rest of the year. Do not aim for "reasonable." Be a bit unreasonable.
What do you really
want to accomplish in the next 365 days? That's what you should make your goal.
2.) Create monthly sub-goals.
Once you've created your 1-2 major goals, create monthly sub-goals for each one. The idea is that your monthly sub-goals would very clearly lead to you accomplishing your 1-2 major goals for the year. (Note
: I'd recommend planning for 12 months, but you can certainly plan for 6 months, 18 months or whatever number you feel comfortable with.)
Learn how to code and land a job as a front-end developer.
- April - Apply and get into the Starter League Beginner HTML/CSS class
- May - Take Starter League (SL) class & code my own personal blog for practice
- June - Continue taking SL class, finish coding the blog, and work on a Demo Day project
- July - Finish SL class & find a company to let me do front-end coding for free to help them redesign a website
- August - Apply and get into the Starter League Advanced HTML/CSS class
- September - Continue taking SL class, finish up coding for the company side project
- October - Finish SL class and take on one more front-end freelance project for another company
- November - Finish freelance project #2 and apply to a minimum of 8 front-end developer jobs
- December - Interview with companies, apply to 5 more jobs if necessary...and land a full-time developer job by 12/31!
When you break your major goal down this way, you can see the natural progression of your goal and exactly what needs to be done each month in order for you to get a job as a front-end developer by December 31st. Breaking it down this way makes the end goal seem even more tangible. It will get you super excited
about the idea of taking on your plan and tackling that one big, amazing goal of yours.
Is it possible that you could do all of this perfectly and still
not get a job as a front-end developer? Of course. But you're significantly more likely to get one if you actually plan like this, versus not planning at all—or using one of the much more tedious, less user-friendly goal setting strategies out there.
3.) Create weekly mini-goals.
If you put my post from earlier this week into action, you've figured out the 20% of your work that's driving 80% of your results
. Now, the question is: What systems can you put in place to do less of the 80% of activity that isn't generating results, and more
of the 20% activity that is?
80% of work that isn't driving a ton of results:
Strategies to eradicate the issues above:
- Checking email for 4 hours a day
- Using social media too often throughout the day
- Taking too many meetings during the week
- Check email for only 2 hours a day—one hour between 11-12pm, and one hour between 4-5pm. Use Inbox Zero techniques to answer, archive, and delete more emails in half the time.
- Block social media websites between the hours of 9am-12pm and 1pm-4pm using one of these distraction blocking apps.
- Only take meetings on Tuesdays and Thursdays from 12-3pm. If it doesn't fit into the other person's schedule, the meeting gets pushed to the following week. Exceptions can be made, but only if the meeting is of extremely high importance and/or urgency.
Once you create a list of strategies, use those—in addition to your set of monthly sub-goals—as a guide, and create around 50 mini goals (about 4 mini goals per month—one for each week). Each mini goal should take no longer than a week to accomplish. Essentially, the mini goals are a way to further break down your monthly goals into highly manageable weekly chunks.
April sub-goal -
Apply and get into the Starter League Beginner HTML/CSS class
April weekly mini-goals -
- Week 1: Do research on Starter League program
- Week 2: Submit formal application for Starter League
- Week 3: Send hand-written notes to the founders to let them know how excited I am about taking the SL class
- Week 4: Get accepted into SL and set up coffee meetings with 3 alums to get advice on making the most of the class
When you break your monthly sub-goals down like this, you basically create a detailed road map for making stuff happen. It seems so obvious, but no one plans like this. That's why most people fail (in addition to not creating strategies to eradicate triggers that lead to wasting time).
4.) Do your weekly planning.
Based on the weekly goals you outlined for the current month you're in, you need to set aside 30 minutes to create a weekly "plan of attack" for accomplishing your mini goal for the week ahead. I created this template worksheet of what your weekly planning sheet could look like:
It's a good idea to add in your major goal, monthly sub-goal, and weekly mini goal at the top of your weekly worksheet to remind you of what the whole point is with all this planning business and hard work. At the beginning of every week, you should know exactly what you're looking to accomplish every day to achieve your weekly mini goal—so that you can move on to your next mini goal, in order to move on to your next sub-goal, in order to accomplish your one major goal.
Fun to look at goal setting this way, right?
You'll see that I listed "additional projects and tasks" on the weekly goal setting template I created above. That's because none of us have just one responsibility. We're all juggling multiple things at any given point in time. I'll explain how to best fit these additional projects and tasks in later this week.
The point of this sheet is to help you make the tasks that are directly related to your major goal a priority over the other stuff you have to do. This is a huge
part of goal accomplishment—you need to be willing to get your goal-related tasks done first
, even when you've got other important things going on. If you don't get into the habit of doing this, you'll fail because there's simply too much other stuff out there to distract you from your longer-term goal.
5.) Do your daily planning.
Once you've done your weekly planning, you need to set aside time to plan every single day for the upcoming day. I've soaked up a ton of productivity advice over the last several years, and this is something I hear from pretty much every productivity guru and successful person out there:
You have to plan on your own success.
If you don't break it down to what you'll do every day, then there's no way you'll accomplish your weekly, monthly, or annual goals. Basically, if you don't plan daily, you're screwed. Either you're going to own your day, or your day is going to own you.
I see an enormous
difference in my own productivity when I plan it out thoroughly versus just wing it. Of course, your daily plan needs to go hand-in-hand with the strategies you implement to actively avoid time-wasting triggers and activities.
Here's an example of what your daily planning worksheet can look like:
As you can tell, I like using pretty colors on my templates. You can tailor your weekly and daily worksheets to look however you want them to look, but these sheets work really well for me.
You'll notice a few new sections on this daily sheet. The first is "Today's Top Tasks"
—these are the top three things you must
get done for the day. If you accomplish these three things only, your day will have been a success. At least one task should be related to your weekly mini goal.
This is really important: make sure you get this task done before you do anything else on your daily task list.
Do your top 3 tasks in order before you do anything else, and get them out of the way. Each task should take no longer than 90 minutes (…And yes, it's possible to get your taxes done in under 90 minutes, depending on complexity—I've timed it).
You'll also notice a "Batch Tasks"
section. This is a list of all the basic operational stuff you need to do your job, like coffee meetings to build new relationships, checking and answering email, getting organized, sending out email newsletters, etc. Basically, they are the tasks you need to do to keep things going, but aren't really going to equate directly to "success" at the end of the year.
For example, I need to publish content daily for Technori.com, but if I just
focus on that, we'll have a lot of content, but not that much growth. For me, a major sub-goal would be focusing on growth strategy. Therefore, while very important, editing and publishing articles is actually not
a top task for me—it's a batch task. You need to figure out how you differentiate between top tasks and batch tasks, given your own work and priorities.
I'll talk more about batch tasks soon, but I wanted to show them to you on the daily sheet for now, because it's important to make note of and label them as such.
As a note, I learned a lot of the above techniques from reading I've done over the years. My favorite thought leaders in this space are Steven Covey
, Leo Babauta
, and Brian Tracy
. I would highly recommend reading any of the books these three guys have written, particularly Leo's Power of Less
. That being said, I've learned about and tested the psychology behind why we achieve and don't achieve what we set out to do. So, I tailored the plan above based on what I've seen actually work and not work through my various productivity testing. I believe the plan above is the absolute best aggregated, tailored plan for making your goals a reality.
So there you have it! An easy-as-they-come, fail-proof goal-setting (and achieving) method. Five steps. A lot of happiness and accomplished goals.
Read more articles by Melissa on accomplishing your goals:
If You’re Not Succeeding at Accomplishing Your Goals, This is the #1 Reason Why.
Why To-Do Lists Don’t Work (and What to Do Instead)
Why You’re Not As Productive As You Want to Be (and What to Do About It)